Job Title:  Payroll and HR Operations Specialist - Vice President - 12 month Fixed Term Contract

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Department Overview:

Our Human Resources department at Nomura is dedicated to attracting, developing, and retaining top talent. We strive to create a positive and inclusive work environment where employees can thrive and reach their full potential. From recruitment and onboarding to performance management and employee engagement, we are committed to supporting our employees throughout their careers. Join our team and be part of a dynamic and collaborative HR function that plays a vital role in driving the success of our organization.

Role Description:

The Payroll & HR Operations Specialist is a key advisor to  managers and employees across France, providing expert  guidance on payroll matters and HR service. This role combines hands-on payroll processing with support for larger payroll migration projects and transformational initiatives. Working closely with our external payroll provider and internal departments, the Payroll & HR Operations Specialist  ensures accurate and timely payroll processing while maintaining strong relationships across the organization . Success in this role requires deep expertise in French payroll, solid HR administration knowledge, and the ability to manage complex, multi country projects. 

As part of a temporary increase in activity related to the migration of our payroll process to our new payroll provider Cloudpay and the offshoring of administrative tasks to our shared service center in Powai (India), we are looking for a Payroll and HR Administration Officer on a 12-month fixed-term contract.

Key objectives critical to success:

1. Payroll Management and Cloudpay Transition Support

• Payroll Operations:
  • Collect, verify, and input variable payroll elements (hires, terminations, absences, bonuses, etc.)
  • Act as the main point of contact with Cloudpay, our payroll provider
  • Review payroll consistency and work with the provider to make necessary corrections
  • Handle employee inquiries related to payroll
• Cloudpay Transition Support:
  • Actively participate in stabilizing the payroll process post-transition to Cloudpay and update the related payroll procedure when necessary
  • Identify and report anomalies or malfunctions
  • Contribute to improving internal procedures according to the new tool's requirements
• Finance Interface:
  • Transmit payroll accounting files to the Finance department within required deadlines
  • Verify consistency between payroll data and accounting entries.

2. HR Administration

• Manage administrative follow-up of employee files (contracts, amendments, certificates)
• Handle employee inquiries related to HR administration
• Actively participate to the on-boarding process (background check with Hireright, communication to the corporate functions)
• Manage relationships with external organizations and providers (health insurance, occupational health, employee savings plans, tax advisor
• Update the HR information system (Success Factor) with employee data: onboarding, terminations, manager changes, etc.

3. Managing of the Offshoring Administrative Tasks to Powai (India)

• Support the transfer of invoice management & administrative documents (employment contracts, certificates, job description, etc) to Powai
• Document processes for the Powai team and monitor the quality of these processes with KPIs

4. Monthly & yearly reporting

• Be responsible for internal & external reportings related to headcounts, compensation, absenteeism, turn over, etc.
• Manage the calculation of the gender equality index and profit-sharing
• Respond to group regulatory reporting & audit requests

Skills, experience, qualifications and knowledge required:

• Bachelor's degree (Bac+2/3) in Human Resources, Payroll Management, or equivalent
• Experience in payroll and HR administration in an international environment
• Rigor and attention to detail
• Adaptability
• Excellent interpersonal and communication skills
• Ability to work in teams and in cross-functional project mode
• Discretion and respect for confidentiality
• Autonomy and organizational skills
• Fluent professional English (written and spoken) essential
• Knowledge of Cloudpay and SuccessFactors would be a plus
• Understanding of accounting principles related to payroll appreciated

Nomura Leadership Behaviours

• Explore Insights & Vision: Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.
• Making Strategic Decisions: Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.
• Inspire Entrepreneurship in People: Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.
• Elevate Organizational Capability: Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.
• Inclusion: Respect DEI, foster a culture of inclusion and psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER:  This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time. 

Nomura is an Equal Opportunity Employer