Job Title:  Analyst

Department overview

International Change, within the Chief Transformation Officer (CTO), drives strategic transformation across Nomura's Wholesale Business and Corporate Functions. We deliver enterprise-wide initiatives that shape the firm's future through; Excellence in project execution and investment governance; Deep partnership with business, technology, and corporate stakeholders; Seamless collaboration between International and Japan.  Our delivery approach combines deep content and domain knowledge, with strong execution prowess and practical experience to translate strategic vision into measurable results, accelerating Nomura's global transformation agenda and creating sustainable value for the firm.

Role description

The candidate must have strong organizational and administrative skills and be able to work in a dynamic environment to efficiently support workforce planning operations and project coordination. The candidate will coordinate communications with key stakeholders across HR, Operations, Client Services and Technology, have the ability to work independently to provide consistent administrative support throughout project lifecycles and maintain a strong attention to detail in all documentation and scheduling activities.

Key objectives critical to success

• Strong organizational and communication skills with the initiative to identify and resolve administrative challenges in workforce planning projects
• Ability to proactively organize administrative processes and provide efficient coordination support to improve project delivery efficiency
• Demonstrate confidence in organizing meetings and coordinating communications with senior management regarding project updates
• Manage administrative relationships and coordinate communications with stakeholders in HR, Operations, Client Services and Technology functions across all regions

Skills, experience, qualifications and knowledge required

• Administrative or project coordination experience, ideally in workforce planning, resource management, or project support roles within professional services
• Good understanding of workforce data entry, file management and document organization through project management systems and databases
• Experience with maintaining project documentation – organizing consultant profiles, scheduling meetings, tracking project timelines and coordinating communications
• An understanding of supporting current workforce operations, organizing project materials, consolidating meeting notes and distributing updates to senior stakeholders
• Ability to be proactive and use initiative to improve administrative processes and help maintain project management systems and documentation
• Strong communication skills to accurately coordinate between workforce stakeholders, schedule meetings with senior management and organize training materials for end users
• Ability to take ownership of administrative tasks and project coordination activities from project initiation through completion
• Proficient in effectively organizing and maintaining complex project documentation and workflows using a variety of tools and ability to distribute these to business and technology stakeholders
• Experience with project management tools and administrative systems, e.g. JIRA, Confluence, Microsoft Project, SharePoint etc
• Coordinate meeting schedules for project implementation activities with ability to identify scheduling conflicts and communicate with respective teams for resolution
• Willingness to help others across the department by organizing training sessions, maintaining resource libraries and coordinating workshops

Desirable skills and experience

• Understanding of consultant scheduling, project timeline tracking, meeting coordination, and administrative support for resource management processes
• Some experience of using project management and administrative tools that would support workforce coordination e.g. Microsoft Office Suite, project scheduling software, database management systems
• Basic understanding of consultancy operations, project delivery processes and client engagement administrative requirements
• Familiarity with workforce planning terminology and administrative support for project management activities

Diversity & Inclusion

Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees.

We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.