Job Title:  Team Assistant/Executive Assistant, Investment Banking

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Diversity, Equity & Inclusion

Nomura is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all our employees. We do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.

Job Title: Team Assistant/Executive Assistant

Corporate Title: Assistant

Department: Investment Banking

Location: London, UK

Role description: 

This is a Team Assistant/Executive Assistant role for the Investment banking division supports MD’s and the direct reports. Given the nature of the role, the person needs to think quickly to prioritise on urgent tasks and display good time management.  The person should demonstrate the ability to use initiative and be resourceful in a very busy demanding role. Previous IB experience would serve well in this role.

Main requirements of the job (but not limited to): 

• Extensive diary management and meeting co-ordination (room bookings, printing confidential materials, preparation of materials and ADHOC administrative duties)
• Co-ordination of flights, tickets, FX, Accommodation and ground transportation 
• Expense processing using the internal Nomura systems and Amex reconciling 
• Invoice processing and approval of project invoices 
• Telephone duties including comprehensive messages and screening calls
• Providing absence cover to other team members for holidays 
• Printing of very confidential material and collecting currency from Service centre 
• Preparation and distribution of papers ahead of committee meetings
• Checking bankers in for flights 
• Maintaining a log of holiday & planned/un-planned absences for the team 
• Expenses management and processing receipts efficiently and in accordance with Nomura’s policies
• Ad-Hoc administrative duties
• Set up for new joiners 
• To act as a first point of contact for a number of senior bankers, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace
• Reacting to urgent client requests
• Opening calls/video conference links when required
• Arranging and liaising with couriers
• Collecting clients from reception and escorting them to meeting rooms

Skills and experience required:

• Excellent verbal and written communication skills 
• Excellent administration, organisational and prioritisation skills 
• Ability to multi-task effectively and to work on own initiative 
• Effective team player with well-developed interpersonal skills 
• Good awareness of confidentiality 
• Organised and detail-oriented 
• Proficiency in Microsoft Office products 
• Proven experience of working within an Investment Bank or other Blue Chip environment

Nomura competencies

Culture & Conduct

• Contributes to desired culture
• Aware of different values / styles
• Maintains own and holds others to high standards of behavior
• Seeks to develop
• Aware of impact of own strengths / weaknesses
• Learns from experience

 Client-Centricity & Business Acumen

• Demonstrates understanding of current market
• Anticipates client needs
• Pays attention to detail, synthesizes accurately
• Sees problems, recommends solutions

 Strategy & Innovation

• Articulates own contributions to divisional and firm-wide strategy
• Embraces and balances new / differing ways of thinking / working
• Makes decisions appropriate to their role, knows when and how to escalate
• Knows when / how to compromise
• Responds positively to changing needs and circumstances
• Is able to change direction quickly

 Leadership & Collaboration

• Proactively participates in own and others' performance year
• Assists in recruiting and on boarding new team members
• Gives credit to others for positive contributions
• Builds collaborative and productive working relationships
• Provides on-the-job training to colleagues
• Provides and listens to constructive, timely and specific feedback to resolve conflict

 Communication & Connectivity

• Adjusts communication style to suit topic / audience
• Balances listening / talking
• Communicates ideas and issues clearly and with consideration
• Questions to understand others’ views
• Is a proven and credible resource
• Builds internal network
• Willingly works with others to share information

 Execution & Delivery

• Maintains positive commitment to results
• Takes on challenging assignments
• Executes priority actions on-time
• Keeps stakeholders updated, manages expectations
• Persists when confronted with resistance
• Seeks, listens to and accepts feedback

Diversity Statement

Nomura is committed to an employment policy of equal opportunities and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation. If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us. 

Right to Work
The UK Government have taken steps to reduce net migration to the UK by limiting the number of overseas workers from outside the EEA coming to the UK for employment. Please note that whilst we are able to consider applications from overseas workers from outside the EEA (who require a Tier 2 (General) visa) we can only employ them if we can provide evidence that there are no other suitable candidates for this vacancy from inside the EEA. 

Please contact us if you are visiting our offices and require any form of personal assistance or physical adaptations to be provided for your appointment.  A member of staff will be happy to help. 

Nomura is an Equal Opportunity Employer