Job Title:  Executive Assistant, Investment Banking

Company overview

Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com

Job Title:                     Executive Assistant

Corporate Title:           Assistant

Department:                 Investment Banking

Location:                     London

Department overview:

Nomura's Investment Banking division provides array of advisory and capital-raising solutions to corporations, financial institutions, governments and public-sector organizations around the world. Our global teams act as geographic, product and industry specialists, with a focus on domestic, regional and cross-border collaboration in M&A, DCM, acquisition finance and solutions businesses. Our global sector teams include Energy Infrastructure and Industrials, Consumer & Retail, FIG, Healthcare, Business Services, Media and Technology, and Financial Sponsors.

Role description:

This is an Executive Assistant role for the Investment banking division supports MD’s and the direct reports. Given the nature of the role, the person needs to think quickly to prioritise on urgent tasks and display good time management. The person should demonstrate the ability to use initiative and be resourceful in a very busy demanding role. Previous IB experience would serve well in this role.

Role responsibilities overview:

• Provide day-to-day administrative and logistical support to investment bankers
• Manage / coordinate complex calendars, schedule virtual and in-person meetings, coordinate calls / meetings across multiple time-zones
• Arrange domestic and international travel including itineraries, logistics accommodation, ground transportation, FX and related expense management
• Prepare, edit and format presentation materials, pitch books and client documentation (e.g. using PowerPoint, Excel and Word)
• Handle expense processing, invoice processing and reimbursement in line with the firm’s policies
• Maintain the highest level of confidentiality and discretion when handling sensitive client or firm information
• Support onboarding activities for new hires and assist with their set-up / access as well as maintaining team distribution lists
• Liaise effectively with internal departments (e.g. Finance, HR, Compliance and IT) to ensure seamless execution of admin tasks
• Provide general office support by covering other assistant’s bankers during absences
• Telephone duties including comprehensive messages and screening calls
• To act as a first point of contact for a number of senior bankers, clients and colleagues, fielding queries, responding to fast moving issues as they arise in the workplace

Skills and experience required:

• Experience in supporting executive level seniority
• Relevant experience within Capital Markets front-office environment
• Ability to work effectively under pressure and in a fast-paced environment
• Excellent verbal and written communication skills 
• Excellent administration, organisational and prioritisation skills 
• Ability to multi-task effectively and to work on own initiative 
• Effective team player with well-developed interpersonal skills 
• Good awareness of confidentiality 
• Organised and detail-oriented 
• Proficiency in Microsoft Office products 
• Ability to interact confidently at all levels

Nomura competencies

Trusted Partner

•  Understand clients’ needs and issues, and respond with high-quality proposals
• Acquire capabilities to perform one’s responsibilities and contribute to being a Trusted Partner

 Entrepreneurial leadership 

• Produce new ideas that might challenge the status-quo or oneself

 Teamwork Collaboration

• Seek advice from senior colleagues and utilize it for improved results
• Collaborate with members from relevant departments

 Influence

• Contribute to the success of the organization both quantitatively and qualitatively, and act with awareness of the impact on others
• Serve as role model and provide guidance to junior employees

 Integrity

• Have a good understanding of corporate philosophy, professional ethics, compliance, risk management, and code of conduct, and make decisions and take actions accordingly

Diversity & Inclusion

Nomura is an equal opportunity employer. We value diversity and are committed to ensuring we best reflect the diversity of the communities we serve creating an inclusive environment for all our employees. We welcome all applications and do not discriminate on the basis of age, disability, gender identity and gender expression, pregnancy and maternity, marriage and civil partnership, race, religion or belief, sex or sexual orientation.

If you require any assistance or reasonable adjustments due to a disability or long-term health condition, please do not hesitate to contact us.

Diversity Statement

Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.

DISCLAIMER:  This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job.  The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time. 

Nomura is an Equal Opportunity Employer