Job Title: Executive Assistant - Japanese Speaker
Company overview
Nomura is a global financial services group with an integrated network spanning approximately 30 countries and regions. By connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Founded in 1925, the firm is built on a tradition of disciplined entrepreneurship, serving clients with creative solutions and considered thought leadership. For further information about Nomura, visit www.nomura.com
Department Overview
Our Corporate Strategy department at Nomura is responsible for shaping and driving the long-term vision and direction of our organization. We analyze market trends, competitive landscapes, and emerging opportunities to identify strategic priorities and guide decision-making at all levels. Join our team and be part of a dynamic and forward-thinking department that plays a pivotal role in driving our growth and success in the ever-evolving global financial industry. Your strategic thinking and analytical skills will contribute to shaping our future and ensuring our competitive advantage.
Overview
We are looking for a team assistant with Japanese, English and German language skills to provide a diverse range of assistant services primarily to our local Management Board members. In addition, the role will support Japanese expatriates and visitors as well as co-ordinate Japanese Corporates roadshow activities in Frankfurt.
Key objectives critical to success:
- Assistant Services to local Management Board members and Legal Entity Management team members
- Schedule coordination: Set up of meetings and coordinating calendars
- Travel arrangements and expense reports preparation
- Booking of meeting rooms, restaurants and cars
- Other assistant services upon request
- Close cooperation and communication across divisions and regions
2. Japanese Expatriates & Japanese Corporate Activities Support:
- Support services to Japanese Expatriates regarding local registrations, insurance, housing or schooling
- Support services to HR and Real Estates in relation with Japanese Expatriates
- Communication with and logistics arrangements for visitors from/to Japan, set up of meetings and local travel schedules
- Communication with Nomura Tokyo Administration and provision of relevant information
- Assistant services to Germany Country Head on Japan related issues (DJW, Frankfurt Hojinkai, Japanese Consultate in Frankfurt, JIHK Düsseldorf, etc.)
Skills, experience, qualifications and knowledge required:
• Proficiency in German, Japanese and English;
• Demonstrated ability to coordinate schedules, manage multiple calendars, and prioritise tasks efficiently to support high-level executives and teams.
• Experience in arranging complex travel itineraries, preparing expense reports, and handling logistical needs such as booking meeting rooms and transportation.
• Proven track record in providing administration support, including managing requests from board members and coordinating cross-divisional communication.
• Ability to work closely across teams, including HR, real estate teams, and international offices to facilitate seamless operations and support expatriate needs.
• Strong attention to detail and experience ensuring compliance with relevant policies and procedures.
Nomura competencies
Explore Insights & Vision
Identify the underlying causes of problems faced by you or your team and define a clear vision and direction for the future.
Making Strategic Decisions
Evaluate all the options for resolving the problems and effectively prioritize actions or recommendations.
Inspire Entrepreneurship in People
Inspire team members through effective communication of ideas and motivate them to actively enhance productivity.
Elevate Organizational Capability
Engage proactively in professional development and enhance team productivity through the promotion of knowledge sharing.
Inclusion
Respect DEI, foster a culture of psychological safety in the workplace and cultivate a "Risk Culture" (Challenge, Escalate and Respect).
Diversity Statement
Nomura is committed to an employment policy of equal opportunities, and is fundamentally opposed to any less favourable treatment accorded to existing or potential members of staff on the grounds of race, creed, colour, nationality, disability, marital status, pregnancy, gender or sexual orientation.
DISCLAIMER: This Job Description is for reference only, and whilst this is intended to be an accurate reflection of the current job, it is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. The management reserves the right to revise the job and may, at his or her discretion, assign or reassign duties and responsibilities to this job at any time.
Nomura is an Equal Opportunity Employer