Job Title: Assistant to Head of Middle East and North Africa

Job Code: 12330

Country: AE

City: Dubai

Skill Category: Admin/Support

Description:

Executive Assistant to the Regional Head of Middle East and North Africa

This is a temporary role (8 months) to cover the Regional Head of MENA with additional support coverage for Corporate teams based in the NIP Dubai office and NAM Dubai.

Responsibilities include the following:

Phone coverage for the Head of Middle East and North Africa, involving significant interaction with clients, peers and senior members of the Nomura Group
Extensive diary management and meeting co-ordination
Extensive travel arrangements - co-ordination of flights, tickets, visas, accommodation and ground transportation
Expense processing within Nomura policy
Management of expense reimbursement and account reconciliation process
Timely production of presentation material for senior members of the MENA team for meetings/presentations which may involve liaising with computer graphics and reprographics services
Project administration - correspondence with client parties, creating and maintaining working group lists, project filing and archiving
General administration duties for visiting Nomura employees
In addition, provide support to the NIP Dubai Corporate teams and NAM Dubai as required (including cover for GM Dubai team during leave)

Key objectives critical to success:

Solid verbal and written communication skills
Ability to multi-task effectively and to work on own initiative in a busy environment where constant reprioritisation is required
Excellent stakeholder management skills, able to adapt to varying styles of leadership
Ability to work under pressure in a fast paced environment
Flexible team player with well-developed interpersonal skills and the ability to learn quickly
Organised and detail oriented
Awareness and sensitivity of confidentiality issues
Proficiency in Microsoft Office products
Experience of working within an Investment Bank or similar environment essential
Acts with integrity and as a team player
Self-starter, uses initiative and adapts well to pressurised environment
Driven to uphold high standards of behaviour